NHS Records Management Theatre

NHS Records Management Theatre

Vendor showcases, NHS case studies and insight panel sessions

With NHS England reporting £1.4 billion having been spent on Health Records management over the last 6 years, EDM Healthcare Consulting have worked in partnership with HETT to drive focus on what it means for the NHS and its 10 Year plan.

The Theatre will debate and discuss some of the many aspects of NHS Records Management including the continued prevalence of paper-based Health Records, both physical and digital Health Record storage, Health Records Retention & Destruction, Corporate Records Management as well as the NHS England National Document Repository.

In partnership with EDM Healthcare Consulting

Join the debate, and learning from the many case studies and lessons learnt

Day One - 7th October

10:30-10:40 | Opening Keynote - Lord Richard Allan

With NHS England reporting an expenditure of £1.4b on Health Records Management over the last 6 years, Lord Allan considers the Value for Money balance between the storage of Health Records, the data held within them, the constraints around unlocking that value, and what clinical benefit this data has.

10:50-11:05 | Vendor Showcase - Civica

Join Civica as they present their latest iteration of document management system, the CDMS as well as the growing importance of EPR interoperability and enhanced Records Management functionality incl. Retention & Destruction.

11:15-11:40 | Panel Session - Destruction & Retention

Discussing all things Health Records retention and destruction, looking at the current guidance available in the NHS England Records Management Code of Practice 2021 (V5 Dec 2023), whilst considering UK GDPR Principles. The panel will also explore the role BS10008 can play in retaining Evidential Weight & Legal Admissibility of digitised records, allowing the physical original to be destroyed with confidence.

11:50-12:05 | Vendor Showcase - Kodak Alaris

Join Kodak Alaris as they explore the role Intelligent Document Processing plays in achieving structure from otherwise unstructured data and how both their smallest scanners and their largest scanners incl. the latest scanner, the S5000 series, can meet the needs of large scale NHS digitisation

12:15-12:40 | Panel Session - Lloyd George Records & GP Digitisation

From secondary care to primary, join the panel as they discuss what the digitisation of GP Practices entails and what benefits digitisation can unlock for the clinicians, practice staff and their patients.

12:50-13:00 | Headline Keynote - Linda Watts

With a unique perspective that only comes from experience, Linda Watts explores what the long-term role of an EDMS within a digitally maturing organisation looks like, both in terms of usage and usability, as well as storage and associated costs.

13:15-13:40 | Panel Session - The National Document Repository (NDR)

What role can the NHS England National Document Repository play in meeting the objectives of the 10 Year Plan and the Single Patient Records?  Join the debate as we hear from the NHSE Team and some of the initial pilot users of the NDR.

13:50-14:05 | Vendor Showcase - Restore Information Management

Join Restore Information Management as they explore the term 'phygital' - Understand why the mid-term for the NHS can includes both physical and digital records management and how Restore Information Management are support NHS Trusts in optimising their Records Management strategies.

14:15-14:35 | NHS Case Study - Civica

An NHS led case study on the Civica CDMS in acute secondary care.

14:45-15:05 | NHS Case Study - Kodak Alaris

An NHS led case study on the Kodak Alaris Info Input scanning software and Kodak Alaris scanning hardware.

15:15-15:35 | NHS Case Study - Restore Information Management

An NHS led case study on the role of both physical and digital records management from Restore Information Management.

15:35-15:45 | Closing Chairs Remarks - Harry Pettet

Join Harry Pettet as he reflects on the topics of the day and the key takeaways as we consider the future of Health Records Management in the NHS.

Day Two - 8th October

10:30-10:40 | Opening Keynote - Linda Watts

With a unique perspective that only comes with experience, Linda Watts explores what the long-term role of an EDMS within a digitally maturing organisation looks like, both in terms of usage and usability, as well as storage and associated costs.

10:50-11:05 | Vendor Showcase - PFU, a Ricoh Company

Join PFU, a Ricoh company as they present their latest offerings of scanning and digitisation technologies. Explore the latest advancements in PaperStream Pro and its Intelligent Document Processing (IDP) capabilities. Learn about the unique features of the fi-7700 and its role in long format scanning, including documents such as the Neonatal CTG tracings.

11:15-11:40 | Panel Session - Future of Health Records Management: EPR vs. EDMS

A pivotal discussion as the panel consider what the short, mid and long-term future of Health Records Management looks like. The panel will debate the role Electronic Document Management Systems (EDMS) have in-light of Electronic Patient Records (EPRs) and consider what present and future digital Health Records Management should look like, regardless of the system the records are stored in.

11:50-12:05 | Vendor Showcase - Harlow Solutions

Join Harlow Solutions in exploring the importance of Digital Growth Charts when implementing Electronic Document Management Systems (EDMS) and other Trust-wide digitisation initiatives for organisations that offer Paediatric Services.

12:15-12:40 | Panel Session - Corporate Records & Information Management

NHS Records Management is broader than just Health Records. The panel will be discussing the nuances of Corporate Records Management, ranging from Finance to HR and floorplans to invoices.

12:50-13:00 | Headline Keynote - Lisa Emery

Lisa Emery will be looking at both past, present and future use cases for EDMS including her CIOs Viewpoint on EDMS relating to her time at The Royal Marsden. The insights shared will include:

  • Hyland eDMS - a Stepping Stone towards EPIC EPR

  • Tactical Deployments & Uses of EDMS - Clinical Trials

  • Screening Clinics - The benefits of optimised paperless working (digitised eFoms and barcoded forms)

  • Distributed Local Scanning.

13:15-13:40 | Panel Session - Health Records: Not just a Hospital Record

Whilst Health Records primary functions are to document a patients care and aid clinicians understanding of a patients care history, these records also hold valuable insights to the Health Systems we use. The panel will be exploring the potential use cases for such data, as well as the appropriateness and legal implications of such use when considering Data Subjects Rights of individuals.

13:50-14:05 | Vendor Showcase - Opex & Iron Mountain

Join Opex and Iron Mountain as they present their latest efforts to digitise the NHS, whilst managing the residual paper. Learn about the latest software offerings from Iron Mountain to further enable all aspects of NHS Records Management digitisation, and how the Opex Scanning technologies enable and complement these offerings.

14:15-14:35 | NHS Case Study - Scanning by PFU, a Ricoh Company

An NHS led case study on the PFU, a Ricoh company scanning software and scanning hardware.

14:45-15:05 | NHS Case Study - Digital Growth Charts by Harlow Solutions

An NHS led case study on the Harlow Solutions iGrow Digital Growth Chart applications use in acute secondary care.

15:15-15:35 | NHS Case Study - Hybrid Records Management by Opex & Iron Mountain

An NHS led case study on the role of both physical and digital records management from Opex and Iron Mountain.

15:35-15:45 | Closing Chairs Remarks - Harry Pettet

As the event concludes, join Harry Pettet as he reflects on the topics of the 2 days and the key learnings as we consider the future of Health Records Management in the NHS.

Discover the Future of NHS Records Management

A new show floor feature exploring the future of records management and its role in the NHS 10-Year Plan.

Join debates on paper versus digital records, storage, retention and destruction, and the NHS England National Document Repository, while also gaining practical insights from real case studies and experts shaping best practice.